Registration Rules and Regulations
Revised December 2024

Since the website inception in 2010, we have amassed a significant amount of personal data, including photographs, videos, addresses, and telephone numbers. To ensure the privacy of our members, their partners, and guests, a secure area has been established, accessible only through a username and password. Eligibility and acceptance of the following criteria are required for the issuance of these credentials.

Do not register if you do not meet the criteria or disagree with the rules and regulations.

Eligibility:

• You must be an ex-serving senior rate from HMS/M Opportune.
• You are a senior rate who previously served as a junior rate on HMS/M Opportune and have attended at least one reunion.
• You are an ex-serving crew member of HMS/M Opportune and have attended at least one reunion as a guest.
• Guests, including service personnel who did not serve on HMS/M Opportune and civilians, must have attended at least one reunion.
• Guests who have attended a reunion and wish to register must be sponsored by their host. If the sponsor withdraws their sponsorship, guest may be excluded from the website. Note: The "Opt-Out Policy" rules will apply.

Data Display:

• Personal details, including contact information, photographs, and videos will be displayed in the secure area of the website.

Email Contact List:

• The email contact list for organizing reunions will automatically include core mess members and associate/honorary members. The list is created from all registered personnel.
• Additions to the email contact list, i.e. guests, will be at the discretion of the current year's host in consultation with the mess president.
• Previous Guests who wish to attend the next reunion, should contact their sponsor who will in turn contact the mess president for approval.
• Once approved, the sponsor will request the host to include the guest in all email communication.

Data Access:

• The primary purpose of storing personal data is to allow members to contact each other. Consequently, all registered persons will have access to everyone's personal data stored on the website.

Opt-Out Policy:

• You may opt-out of the secure area at any time.
• For Guests, Opt-Out process will occur if your sponsor withdraws their sponsorship.
• Your details, including email distribution lists, contact information, and username, will be deleted from the website, typically within 14 days, though this process may take longer.
• The following will not be removed upon opting out:
  • Images and videos will remain on the website for all members to view.
  • Personal references in minutes, communiques, emails, etc.
• If any details remain after opting out, which you wish to be removed, notify the web administrator through the contact form for assistance.
• Once removed, details are permanently deleted and cannot be restored by the admin.
• To rejoin after opting out, you must complete the full registration process again.

Email Recording:

• Any email addresses entered and submitted through the various forms on the site may be recorded and stored. Your contact details or email address will never be given or sold to a third party.

The rules shown here are regularly revised and although our aim is to keep this list up to date, there may be occasions where the rules have changed but the website has not been updated. If you are in any doubt then please contact us

Download website registration rules and regulations